Coach Bus Prices: How Much Does a Flagstaff Coach Bus Rental Cost?

In general, larger vehicles like 56-passenger motorcoaches cost more than smaller options like minibuses or sprinter vans. Here’s a quick breakdown of average prices for each type of bus:

• Coach Bus: $185-$375 per hour, $2,200-$3,800 per day
• Mini Bus: $145-$295 per hour, $1,600-$2,900 per day
• Sprinter Van: $145-$245 per hour, $1,300-$2,350 per day

Keep in mind that these are just averages—your actual price may be higher or lower depending on your specific needs. For example, a 56-passenger bus with premium amenities like leather seats, hardwood floors, and onboard restrooms will cost more than a standard model with basic features. Similarly, renting a bus during peak season (spring and fall) or for a long-distance trip will increase your overall cost.

There are many factors that go into determining the final price of your bus rental. Here are some of the most important ones:

• Type of Bus: As mentioned above, larger buses with more amenities cost more than smaller, simpler vehicles. If you’re not sure what size or style of bus you need, our team can help you choose the best option for your group and budget.
• Trip Duration: Most companies charge by the hour, day, or mile, depending on the length of your trip. Local trips within Flagstaff or Coconino County are usually billed hourly (with a 4-5 hour minimum), while longer journeys to Phoenix, Tucson, or out-of-state destinations are priced by the day or total mileage. The longer you need the bus, the more you’ll pay.
• Distance Traveled: In addition to time, distance is a major factor in pricing. Buses traveling long distances require more fuel, maintenance, and driver hours, all of which add to the cost. For example, a round-trip from Flagstaff to the Grand Canyon (about 160 miles each way) will be more expensive than a shuttle between NAU and downtown Flagstaff.
• Time of Year: Demand for charter buses is highest during the spring (March-May) and fall (September-November), when schools are in session and the weather is ideal for outdoor events. During these months, prices may be 10-20% higher than in the summer or winter. Major holidays like Memorial Day, Labor Day, and Thanksgiving also see increased demand and rates.
• Day of the Week: Weekend rentals (Friday-Sunday) are typically more expensive than weekday trips, especially for weddings, concerts, and sporting events. If you have flexibility in your schedule, consider booking your bus on a Tuesday or Wednesday to save money.
• Pickup Location: If your trip starts or ends outside of Flagstaff, you may be charged for “deadhead” mileage—the distance the bus travels empty to reach your group. For example, if you need a pickup in Sedona or Winslow, expect to pay extra for the bus to get there from its home base.
• Additional Fees: There are a few other costs to keep in mind when budgeting for your bus rental:
  • Tolls and parking: Any tolls or parking fees incurred during the trip are the responsibility of the renter.
  • Driver accommodations: For overnight trips, you must provide a hotel room for the driver (minimum 3-star).
  • Gratuity: While not required, it’s customary to tip your driver 10-20% for excellent service.
  • Cleaning/damage fees: Excessive mess or damage to the bus may result in additional charges.

The best way to get an accurate price is to contact Flagstaff Coach Bus Service with your trip details. We’ll ask you about your group size, itinerary, and preferences, then provide a personalized quote in minutes. You can reach us 24/7 at 928-569-3430 or fill out our online form to get started.